How to become a Business Analyst

Overview, Courses, Exam, Colleges, Pathways, Salary

Management & business administration


Who is Business Analyst ?

Business Analysts have emerged to have a key role in recent business scenarios. Some people think that the role of a Business Analyst is to make money for the organization, which may not be true in direct context. But indirectly, the action and decision taken by Business Analysts do leave an impact on the financial prospects of the organization.

A business analyst is a professional who analyzes an organization's business processes, systems, and operations to identify problems, opportunities, and areas for improvement. They gather and analyze data, create reports, and provide insights and recommendations to help businesses make informed decisions and achieve their objectives. Business analysts bridge the gap between business stakeholders and technical teams, ensuring effective communication and alignment between business needs and technology solutions.

Types of Business Analysts

IT Business Analyst:

 Focuses on bridging the gap between business needs and IT solutions. They analyze business processes and requirements to design and implement technology-based solutions.

Data Analyst:

Concentrates on collecting, interpreting, and analyzing data to provide insights and support decision-making within the organization.

Business Intelligence (BI) Analyst:

Specializes in analyzing complex data sets to identify trends, patterns, and opportunities for improving business performance.

Financial Analyst:

Deals with financial data and performance metrics, providing analysis and recommendations to support financial planning and decision-making.

Marketing Analyst:

Analyzes market trends, customer behavior, and marketing campaigns to help optimize marketing strategies and improve customer engagement.

Operations Analyst:

Evaluates and optimizes internal processes and workflows to enhance operational efficiency and reduce costs.

Risk Analyst:

Focuses on identifying and assessing potential risks to the business, creating risk management strategies and contingency plans.

Functional Analyst:

Specializes in a particular functional area of business, such as HR, sales, or supply chain, and analyzes processes within that domain.

System Analyst:

Concentrates on analyzing and designing information systems to meet business requirements effectively.

Business Process Analyst:

Analyzes and improves business processes to enhance efficiency, productivity, and customer satisfaction.

Product Analyst:

Focuses on analyzing product performance, customer feedback, and market trends to optimize product development and strategy.

Healthcare or Healthcare IT Analyst:

Specializes in the healthcare industry, analyzing processes, data, and technologies to improve patient care and operational efficiency.

Sales Analyst:

Analyzes sales data, customer trends, and market dynamics to support sales strategies and revenue growth.

Supply Chain Analyst:

Focuses on optimizing the supply chain processes, inventory management, and logistics to ensure smooth operations and cost-effectiveness.

Here's a step-by-step guide on how to become a Business Analyst:

Step 1: Educational Background and Foundation Obtain a bachelor's degree in a relevant field such as Business Administration, Economics, Computer Science, Information Technology, Engineering, or a related discipline.

Step 2: Research the Role of a Business Analyst Understand the responsibilities, skills, and challenges of a Business Analyst by studying books, articles, and videos about the profession.

Step 3: Acquire Essential Skills Develop critical skills required for Business Analysts, including analytical and problem-solving, communication, and interpersonal skills.

Step 4: Gain Business Knowledge. Familiarize yourself with various industries and business processes to better understand the context of your analysis.

Step 5: Learn Software Tools Get proficient in software commonly used by Business Analysts, such as Microsoft Excel, SQL databases, and data visualization tools.

Step 6: Gain Practical Experience Look for internships or entry-level positions to gain practical experience applying your skills in real-world scenarios. Networking and mentorship can also be beneficial during this stage.

Typical day at work

What does Business Analyst do?

A primary job responsibility of Business Analyst is to communicate with all stakeholders & to elicit, analyze and validate the requirements for changes to business processes, information systems, and policies.

A professional business analyst plays a big role in moving an organization toward efficiency, productivity, and profitability.

Before we jump into the tutorial, we will see some basic perspective of a Business Analyst to help the organization succeed. The foremost priority for any business analyst will be to try understanding following things:

  • Understand what business does and how it does
  • Determine how to improve existing business processes
  • Identify the steps or tasks to support the implementation of new features
  • Design the new features to implement
  • Analyze the impact of implementing new features
  • Implement the new features

Abilities and Aptitude needed

What are the skills, abilities & aptitude needed to become Business Analyst?

The business analyst position requires both hard skills and soft skills. Business analysts need to know how to pull, analyze and report data trends, and be able to share that information with others and apply it on the business side. Not all business analysts need a background in IT as long as they have a general understanding of how systems, products and tools work.

They require the following skills and abilities:

  1. Analytical thinking
  2. Communication
  3. Problem-solving
  4. Critical thinking
  5. Domain knowledge
  6. Technical proficiency
  7. Collaboration
  8. Adaptability
  9. Attention to detail
  10. Business acumen


Salary for Business Analyst?

The average salary of a Business Analyst in India can vary depending on factors such as experience, location, industry, and the company's size. On average, a Business Analyst with 1-4 years of experience can expect to earn around ?4-8 lakhs per annum. With 5-9 years of experience, the average salary may range from ?8-15 lakhs per annum.

It's important to note that these figures are approximate and can change over time. Additionally, salaries can be higher in metropolitan cities like Mumbai, Delhi, Bangalore, and Hyderabad compared to other regions in India due to differences in the cost of living and demand for skilled professionals.

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How to become an Business Analyst?

Entrance Exam

Entrance Exam for Business Analyst ?


Which course I can pursue?


Which Industries are open for Business Analyst?

  • MNCs
  • Retailers
  • Manufacturers
  • IT firms
  • Telecom companies
  • E-Commerce firms
  • Consultancies
  • Business Analytics and Intelligence firms


Are there internships available for Business Analyst?

Take the opportunity to work under a professional and work for your interest. It will allow you to have practical learning and will also give you contacts for future reference.

  1. Job Search Websites: Check popular job search websites like Indeed, Glassdoor, LinkedIn, and Monster for internship opportunities in the Business Analyst field. Use keywords like "Business Analyst Intern," "Business Analyst Internship," or "BA Intern" to refine your search.
  2. Company Career Pages: Many companies post their internship openings on their official career pages. Visit the websites of companies you are interested in and look for their internship programs or job openings.
  3. University Career Centers: If you are a student or recent graduate, your university's career center may have information on available internships, including those specifically tailored to Business Analyst roles.
  4. Networking: Connect with professionals in the industry, attend networking events, and join relevant LinkedIn groups. Sometimes, internships are not publicly advertised and can be found through referrals.
  5. Job Fairs and Industry Events: Keep an eye out for job fairs or industry-specific events where companies may actively recruit interns.
  6. Internship Aggregators: Some websites focus solely on aggregating internship opportunities across various industries. Search for platforms that curate internships in the Business Analyst domain.
  7. Consulting Firms: Many consulting firms offer internships for aspiring Business Analysts. Check out the career sections of well-known consulting companies.
  8. Startups and Small Businesses: Startups and small businesses also hire interns, providing valuable experience in a more dynamic environment.

Career outlook

What does the future look like for Business Analyst?

Lots of organizations and companies employ business analysts. You might be contracted to work on a particular project or be employed directly by a larger firm, moving between departments. Many of the skills you use for this job overlap with other management duties, such as project management and consulting. This flexibility can allow you to move between different industries and jobs.

Frequently Asked Questions:

1. How do I become a certified Business Analyst?

Answer: To become a certified Business Analyst, you can pursue professional certifications offered by organisations such as the International Institute of Business Analysis (IIBA) and Project Management Institute (PMI). These certifications, such as Certified Business Analysis Professional (CBAP) and Project Management Professional (PMP), require a combination of work experience, formal education, and passing an examination. Participating in industry-related training programs and gaining hands-on experience in the field is also beneficial.

2. What is the average salary of a Business Analyst?

Answer: The average salary of a Business Analyst varies depending on factors such as location, experience, industry, and the organisation itself. On average, the salary range for a Business Analyst falls between $60,000 and $100,000 per year. However, it is essential to note that salaries can exceed these ranges based on seniority, expertise, and additional certifications.

3. What are the different types of Business Analysis techniques?

Answer: There are several different types of Business Analysis techniques that Business Analysts utilise. Some commonly used techniques include SWOT analysis (Strengths, Weaknesses, Opportunities, Threats), PESTLE analysis (Political, Economic, Sociocultural, Technological, Legal, Environmental), stakeholder analysis, process modelling, data modelling, requirements workshops, and prototyping. Each technique serves a specific purpose and helps the Business Analyst comprehensively understand the business and its needs.

4. What are the key deliverables of a Business Analyst?

Answer: The key deliverables of a Business Analyst can vary depending on the project and organisation. However, common deliverables include a requirements document, business process models, data flow diagrams, use case scenarios, system specifications, feasibility studies, and impact assessments. These deliverables are vital communication tools between the Business Analyst, stakeholders, and development teams, ensuring a clear understanding of business requirements.

5. What is the difference between a Business Analyst and a Project Manager?

Answer: Business Analysts and Project Managers have distinct roles and responsibilities within a project. While both contribute to project success, their primary focus differs. A Business Analyst is responsible for analysing and documenting business needs, gathering requirements, and ensuring alignment between business processes and project objectives. On the other hand, a Project Manager focuses on planning, executing, and monitoring the entire project, ensuring it meets specific timelines, budgets, and quality standards. While their responsibilities may overlap to some extent, they play different roles in completing a project.

6. What is the Agile methodology in Business Analysis?

Answer: Agile methodology is an iterative project management and software development approach that promotes adaptive planning, collaboration, and flexibility. In Business Analysis, Agile methodology is characterised by short development cycles called sprints, which allow for frequent communication, feedback, and adjustments throughout the project lifecycle. Business Analysts in Agile environments work closely with project stakeholders, development teams, and product owners to gather and prioritise requirements, refine features, and deliver incremental business value.

7. What are the tools commonly used by Business Analysts?

Answer: Business Analysts utilise various tools to perform their work efficiently. Some commonly used tools include requirements management software (e.g., Jira, Confluence), data analysis tools (e.g., Excel, Tableau), process modelling software (e.g., Visio, Lucidchart), collaboration tools (e.g., Microsoft Teams, Slack), and documentation tools (e.g., Google Docs, Microsoft Word). These tools aid in requirements gathering, data analysis, process documentation, stakeholder communication, and overall project management.