How to become an Executive Secretaries and Executive Administrative Assistant

The posts of executive secretaries and executive administrative assistants are used interchangeably and the responsibilities overlap. The main responsibility is to make sure their companies function as efficiently as possible. The key difference lies in the focus of each position; administrative assistants often focus on entire departments or processes whereas executive assistants often focus on specific people and positions. They ensure efficient operation of the office.

To act as the point of contact between the executives and internal/external clients
To undertake the tasks of receiving calls, take messages and routing correspondence
To handle requests and queries appropriately
To maintain diary, arrange meetings and appointments and provide reminders
To make travel arrangements
To take dictation and minutes and accurately enter data
To monitor office supplies and research advantageous deals or suppliers
To produce reports, presentations and briefs
To develop and carry out an efficient documentation and filing system
 

Executive Assistants being the bridge between their executives and clients, employees and enquiries, have to act quickly by understanding the purpose of the enquiries, requests etc. and organise, direct and assign them with appropriate response. This would require good communication, interpersonal skills and adherence to basic etiquettes. They must have the ability to prioritise things and allot time accordingly. Time management and multitasking is very important in the busy corporate world. Them being granted access to sensitive information, have to be trustworthy and gain trust from their executives in order for them to be as efficient as possible at their jobs. Critical thinking and good problem solving ability turns Administrative Assistants into invaluable assets. Being equipped with the skills to use the latest tech tools would give them preference in the industry.